Child’s departure abroad (for permanent residence)

Departure to the other country for permanent residence is an important and measured step resulting in significant changes in your life. If you relocate to another country together with your child, when the mother or father of the child is a citizen of other country, and your child will change the citizenship obtained at birth, the second parent must give his/her consent for such change of permanent place of residence.

Such consent is drawn up in the form of statement presented on the special notarial letterhead with secured hologram and QR code and signed by the parent giving such consent. Please note that the presence of a child or the other parent when drawing up such statement is not obligatory.

The statement reflects the information on the specific country where the child is relocating for the permanent residence, that you give your consent for the child’s departure abroad and obtaining the citizenship of other country.

List of documents required to notarize the permit for the child’s departure abroad for permanent residence:

Passport of the parent giving the consent for departure;
Original certificate of birth of the child.

Permit for child’s departure

There is a series of legislative restrictions for departure abroad. Sometimes it is difficult even for adults whereas some specific documents may be required. As for the child, some more additional challenges may arise. The child may gain the full right to departure to the territory of another country only when special permit is available. It is issued by one of the parents or by both parents, when the child leaves the country with a third person. Therefore, the permit for the child’s departure abroad must be prepared by qualified specialists. Usually this is done by the notary.

Peculiarities of the permit for child’s departure abroad

The respective documents shall be prepared for every child that is leaving the country. Usually, the most important document is the permit for the child’s departure. The child may cross the border only on condition that such a permit is available. This document is a consent given by parents (one of them or by both) for the child’s departure. All documents are executed according to the standard form. The border guards will not allow the child to cross the border without the respective permit. This document serves as a power of attorney. It is drawn up similarly to special statement.

The significance of the reliable notarial office in this matter can be hardly overestimated. It is essential for accuracy, legitimacy, and correctness of the documents. The permit for child’s departure will be quickly prepared by the qualified specialist. The specialist also explain all the key moments and aspects of the document to the child’s parents. Consequently, the permit will be accurate and complete.

Correct formulation of permit

There are certain prescribed procedures to follow when leaving abroad with the child. Documents required for the trip are listed in the respective laws and include international passport, available visa, etc. In addition to mentioned above, the permit for child’s departure abroad is also obligatory for travelling children. It may be obtained at notary’s office at the presence of mother and father. If this is not the case, there are other procedures for drawing up this document.

The child may be travelling with a third person when such permit is available. For example, the parents decided to send the child to the summer camp, recreational centre, etc. The respective permits and documents are a must.

Statement (permit, power of attorney) for child’s departure abroad

Statement (permit, power of attorney) for child’s departure abroad is actually one and the same document which states that parents give their consent for their minor child to travel abroad. It is drawn up as a statement allowing the child to travel abroad, signed by both child’s parents or by one of them (depending on each specific case).

The child is allowed to travel together with parents (one parent) or accompanied by the other person who reached the age of 18 by the moment of leaving Ukraine (for example, this may be a sibling, uncle (aunt), one of grandparents, representative of travel agency, teacher, group leader, etc.). If the child is travelling abroad with one of the parents (mother), the other parent (father) must give his consent for child’s departure. When the child is travelling accompanied by any third person, in this case both parents must give their consent.

Usually, the permit given by both parents is drawn up in one documents, but optionally may be drawn up as two separate documents, one from each parent (e.g. when they reside in different cities or unable be present at the same time at the notary’s office for some reason in order to execute a single permit).

Statement for execution of child’s international passport

Are you planning to travel abroad together with your child or your child is travelling in a tourist group? In this case, the child’s international passport is the most important document to obtain visa and cross the border. Indeed, in view of the amendments to the legislation, passport of the citizen of Ukraine for travelling abroad is now issued both to children and adults. If your child possesses a travel document issued before, it remains in force until expiry date mentioned therein.

It happens that the trip is pretty soon and the child has no international passport, so it is necessary to obtain such document promptly. Sometimes one of the parents has to notarize the statement for execution of the child’s international passport.

Information to be provided to the notary to draw up a statement for execution of child’s international passport:

Full name of the child;
Citizenship of the child;
Date and place of birth of the child;
Place of residence, phone number;
Educational establishment.

This information is included in the statement for execution of child’s international passport.

Certificate of marital status

Are you going to get married abroad? Obviously, you are likely to require the certificate of marital status stating that you are not married in the territory of Ukraine.

This certificate is executed in the form of statement, and the text includes the information that you are not married to anybody or divorced at the moment.

Affidavit means a statement, in which you confirm certain facts on oath (the absence of marital relations, the authenticity of your passport or signature, etc.), to be submitted to foreign authorities and used abroad.

An affidavit is executed in the Ukrainian language on a special standard notarial letterhead, as prescribed by the Ministry of Justice, with secure hologram, and may be with attached notarized copies of the documents referred to therein. On your discretion, the text of affidavit may be presented with parallel translation into required language (Russian or English). In this case the sheet is conditionally divided by the vertical line. Ukrainian text is presented on the left side and translation on the right side.

Documents required for drawing up an affidavit:

Your passport and registration number of the taxpayer identification card (formerly called individual taxpayer number);
If you were married, the certificate on divorce or the court judgement on cancellation of marriage.

Statement on financing a trip abroad

If you are a student, unemployed, retired or your financial capabilities, as estimated by the embassy, do not allow you paying for your staying abroad in full, you need to obtain a statement on financing a trip abroad from your sponsor to get a visa.

Usually, the sponsors in such statements are relatives: parents, spouse, uncle (aunt), siblings.

The statement on financing a trip abroad is signed by the person who provides for your stay abroad.

Such statement includes the following:

Your full name as a person for whom the complete financial support for staying abroad is provided;
Country of stay;
Period of stay.

Documents required for execution of notarized statement on financing a trip abroad:

Passport and registration number of the taxpayer identification card (formerly called individual taxpayer number) of the person who applied to the notary for execution of the statement (sponsor).

Sponsorship letter

If you are a student, unemployed, retired or your financial capabilities, as estimated by the embassy, do not allow you paying for your staying abroad in full, you need to execute a sponsorship letter to get a visa.

The sponsorship letter is drawn up as a statement to be signed by the person who provides for your stay abroad.

Such statement includes the following:

Your full name as a person for whom the complete financial support for staying abroad is provided;
Country of stay;
Period of stay.

Documents required for execution of notarized statement on sponsorship:

Passport and registration number of the taxpayer identification card (formerly called individual taxpayer number) of the person who applied to the notary for execution of the statement (sponsor).

Invitation of a foreign citizen to Ukraine

Guests are always associated with pleasant fuss and impressions from communication with old friends and acquaintances. However, if your friends or relatives are coming from abroad, they may require an invitation to the territory of Ukraine when crossing the border.

Such invitation is executed on behalf of the citizen of Ukraine who is accepting the foreign citizen and drawn up as a statement.

To draw up such type of statement, you need to provide the notary with information on your guest allowing his/her identification (full name, date of birth, residential address and passport data are also possible) and state the purpose of the visit (e.g., visiting relatives, vacation, participation in festivals, etc.).

The text of statement shall necessarily include your responsibility to provide financial support for the foreign citizen for the period of stay in the territory of Ukraine at the minimum level of subsistence stipulated for the citizens of Ukraine. Moreover, you oblige to ensure the payment of all expenses of your guest (including accommodation, food, medical care, transport and other expenses, including pocket expenses.

Documents required for execution of invitation of a foreign citizen to Ukraine:

Your passport and registration number of the taxpayer identification card (formerly called individual taxpayer number).

Sponsorship letter

Usually, the sponsors in such letters are relatives: parents, spouse, siblings.

The sponsorship letter is drawn up as a statement to be signed by the person who provides for your stay abroad.

Such statement includes the following:

Your full name as a person for whom the complete financial support for staying abroad is provided;
Country of stay;
Period of stay.

Documents required for execution of notarized statement on sponsorship:

Passport and registration number of the taxpayer identification card (formerly called individual taxpayer number) of the person who applied to the notary for execution of the statement (sponsor).

Waiver of inheritance

General regulations stipulate that the person who accepted the inheritance acquires not only the rights of the deceased (e.g., title to assets, etc.) but also his/her obligations (e.g., loan obligations). Sometimes the obligations of the testator exceeds the value of his/her property. Under such circumstances the heir may waive the inheritance.

There also may be the situation when making arrangements as to the inheritance the heirs voluntarily decide that all the property of deceased belongs to one of them (e.g., such heritor was taking care of the deceased person and paid all the expenses).

The waiver of inheritance is drawn up in the form of the statement, which is submitted by the heir to the notary (whether public or private) who opens a probate, or to any notary if the probate is not opened yet.

It should be mentioned that such statement on waiver of inheritance is to be submitted by the heir personally or by mail to the address of the notarial office, however, in the latter case his/her signature must be notarized. Legislation stipulates no provisions on submission of the waiver of inheritance by the heir’s representative.

The legislation strictly defined the period for submission of such statement, which is 6 months from the date of death of testator. All statements submitted after the expiration of this period shall not be accepted by the notary.

Documents required for submission of the statement of waiver of inheritance:

Your passport and registration number of the taxpayer identification card (formerly called individual taxpayer number);
Certificate of death;
Documents that confirm your relationship with the deceased: certificate of birth, certificate of marriage (it may be required if you changed you surname);
Certificate issued by the House Maintenance Office and other organization, household register that confirms the permanent place of residence of the deceased.

Statement of acceptance of an inheritance

Many of us still contemplate: “How to claim an inheritance?” Firstly, you need to submit a statement on acceptance of an inheritance within the period stipulated by the legislation. To this end, you apply to the notary of your choice (either public or private).

It should be mentioned that such statement is to be submitted by the heir personally or by mail to the address of the notarial office, however, in the latter case his/her signature must be notarized. There are no legislative provisions allowing for submission of statement of acceptance of the inheritance by heir’s representative, not personally.

To open a probate, the abovementioned statement of acceptance of the inheritance must be submitted to the notary with the same place of operation as the last place of residence of the deceased (e.g. the deceased permanently lived in Kyiv, you must submit a statement to any notary of Kyiv to open a probate).

However, your statement on acceptance of inheritance may be executed by any notary regardless of the place of permanent residence of deceased. When executed, such statement is submitted (personally, by courier, or by mail) to the notary, who will open the probate.

When applying to the notary as regards to execution of the statement on acceptance of inheritance, you must provide the following documents:

Your passport and registration number of the taxpayer identification card (formerly known as individual taxpayer number);
Certificate of death of the testator;
Documents that confirm your relationship with the deceased: certificate of birth, certificate of marriage (which may be required if you changed you surname);
The will (if available);
Certificate issued by the House Maintenance Office and other organization, household register that confirms the permanent place of residence of the deceased.

Spouse’s consent to selling/purchasing realty

Maybe you are willing to sell any property purchased in the period of marriage? In such case, obtaining your spouse’s consent to selling/purchasing realty is an obligatory procedure.

We would like to emphasize that such consent is required both for selling and for purchasing the realty, whereas you spend money acquired in the period of marriage and considered to be joint property of spouses.

The spouse is required to give his/her consent when selling (purchasing) movable or immovable property, e.g. the apartment, house, land plot, vehicle, etc.

If you inherited the property or it was a gift, in such case no spouse’s consent is required for property alienation, whereas it is your own private property.

The spouse’s consent is executed as a respective statement. The statement includes:

Full name of the spouse for whom the consent for selling (purchasing) is granted;
Property to be purchased (sold);
Type of agreement;
Details of the marriage certificate.

Documents to be submitted for execution of the statement on the spouse’s consent to selling/purchasing realty:

Passport and registration number of the taxpayer identification card (formerly called individual taxpayer number) of the person who applied to the notary;
Marriage certificate.

Permit for registration of other persons at one’s own apartment/house

The registration of the place of residence confirms the fact that the person resides at specified address. We usually say residence registration, which is easier and understandable.

There are occasions when a new person has to be additionally registered in the apartment/house, which requires the permit from the property owner. Such permit is drawn up in the form of statement; the text includes the information on the person to be registered (full name, year of birth, passport data), address of subsequent registration.

Usually, the permit for registration of other persons at one’s own apartment/house is executed on special letterhead for notarial documents and made at your presence, so the whole procedure takes 15-20 minutes of your attention.

It should be mentioned that personal presence of the person to be registered at your address is not required for the purpose of thus permit execution.

Documents required for execution of the permit for registration of other persons at one’s own apartment/house:

Your passport and registration number of the taxpayer identification card (formerly called individual taxpayer number);
Additionally, your title documents as regards to the apartment/house the person is registered in must be submitted.

Certificate of marital status in Kharkiv